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A side-shot of the Ondaatje Lecture Theatre from the front rows of seats.

Large conferences

Our large conferences package includes exclusive use of our charming Ondaatje Lecture Theatre with state-of-the-art audio visual equipment, alongside three supporting event spaces for networking and refreshments.

Event spaces

  • Our renowned Theatre is fully equipped with award-winning AV systems to deliver your conference sessions. The Theatre has 700 seats split across the ground floor and balcony, comfortably hosting 450 delegates for an all-day event, and it鈥檚 stage offers flexible set-ups, from a formal panel table to relaxed armchairs.
  • The nearby Map Room, Main Hall and Education Centre make a stunning setting for standing refreshment and networking breaks accommodating up to 450 delegates combined. The Map Room and Main Hall are also the perfect backdrop for exhibitors and stands.
  • For conferences with 300 of fewer delegates, our spacious Education Centre can alternatively be used for breakouts of up to 100 in a lecture theatre style or up to 60 in a cabaret style.
  • If you鈥檙e in need of a green room or meeting space, our venue has聽four small meeting rooms available, all equipped with our standard AV equipment.

We offer a range of hire times to include full day, half day and evening slots of our large conferences package.

A stage-facing shot of the Ondaatje Lecture Theatre with blue lighting.
漏 James Tye
  • A stage-facing shot of the Ondaatje Lecture Theatre with blue lighting.
  • A stage-facing shot of the Ondaatje Lecture Theatre from the upper balcony level.
  • The map room set-up with poseur tables for a conference catering space.
  • A grand main hall set-up with a tea and coffee station.
  • The education centre set-up as a conference catering space.
  • The map room set-up with exhibitor tables for a daytime conference.
  • A small meeting room set-up in boardroom style.
  • A small meeting room set-up in boardroom style.
  • The exhibition road street sign on the brick wall of the Royal Geographical Society.
  • View from the balcony in the Ondaatje Theatre at the Royal Geographical Society. A presentation slide is projected on the screen and says 'Welcome to the Roayl Geographical Society'.
  • The Ondaatje Theatre at the Society with a screen that says welcome to the Royal Geographical Society.

Audio and visual

  • The Theatre includes our standard AV set-up of Panasonic laser projector, lectern with microphone, sound system, laptop and presentation clicker.
  • We can also provide a number of table microphones, lapel and handheld microphones, depending on the number of technicians booked for your event.
  • Our adjustable RGB lighting system can be tailored to your event and our balcony lights can be switched off for smaller groups.
  • With four in-house 4k video recording cameras, our Theatre is also well-equipped for live streaming should you wish to add on one of our hybrid event packages.

Catering

Catering for your event can be organised with the Society鈥檚 exclusive partners Lodge Catering. With decades of experience and knowledge, the team provide a complete service from enquiry through to your event day.

Accessibility

There are two spaces in the Ondaatje Lecture Theatre allocated for wheelchair users and a ramp can be provided for speakers to access the stage. There are a set of steps on the ground floor of the venue, but a stair lift can be made available. If you have any accessibility requirements, please get in touch with the Venue Hire team or visit our accessibility information page.

Looking to make your event special?

The Society is home to one of the world鈥檚 finest geographical Collections with over two million items, including maps, photographs, books, documents, paintings, and artefacts, spanning 500 years of geography, travel and exploration. Why not make your event even more special and give your guests the opportunity to discover some of our fascinating items with a private view package?

Get in touch with our team

A close-up of glassware and tableware on a formal banquet table in a grand main hall.

Catering

Lodge offer a variety of flexible menu options to choose from.

A shot of the garden of the Royal Geographical Society with Lowther Lodge in the background.

Virtual tours

Take a virtual walk inside our venue.

A formal reception set-up in the Map Room with warm evening lighting.

Venue hire FAQs

Have a query about venue hire? Read some of our most frequently asked questions.

People walking along Exhibition Road outside of the Society's entrance.

Contact venue hire

Contact the venue hire team on 020 7591 3090 or email venuehire@rgs.org, or fill in our contact form if you're interested in hiring our venue.